Entities
Entities let your team manage structured content types like projects, testimonials, team members, and resources directly in the admin.
What Are Entities?
Posts are great for chronological publishing. Entities are for structured content that does not belong in a blog timeline.
Use entities for content like:
- Projects: Portfolio entries with client, role, and outcome fields.
- Team members: Profiles with role, bio, and headshot.
- Testimonials: Quote, author, company, and display order.
- Resources: Title, link, category, and summary.
Each entity type gets its own admin screens for listing, creating, editing, and deleting records.
Entity types are configured by developers. This page focuses on how content editors use them once enabled in your app.
Creating Entity Records
Creating a new entity record follows the same flow as creating a post.
Open the entity section
In the admin sidebar, select the entity type you want to manage (for example, Projects).
Click “New”
Use the new button to open the create form for that entity type.
Fill in required fields
Complete the core fields first (typically title/name fields), then optional metadata.
Save your record
Save to publish changes immediately in the admin data set.
Editing and Organizing
Entity index pages support common editorial workflows: searching, sorting, and quickly updating records.
- Search: Find records by title or configured searchable fields.
- Sort: Reorder by date, title, or other available columns.
- Review: Use show pages to verify full content before publishing site changes.
- Clean up: Remove outdated items when they are no longer relevant.
If your team publishes many records, agree on naming conventions for titles and slugs to keep search results clean and predictable.
Images and Rich Content
Entities can include rich text and images, depending on how the entity type was configured.
Common field types you may see:
- Rich text: For long-form descriptions and formatted content.
- Single image: For profile photos, cover images, or logos.
- Multiple images: For galleries or project screenshots.
- Focal-point images: For hero/card images that need controlled cropping.
If focal points are enabled, you can set the important part of each image so crops remain usable across layouts.
Where Entities Appear on Your Site
Entities are usually rendered on custom frontend pages built by your app, such as portfolio pages, team directories, or case-study listings.
When you update an entity in the admin, those frontend pages reflect the updated record data on the next page load.
If you do not see updates on the public site, your app may be using cache. Ask your developer to verify page caching and cache invalidation behavior for that section.